Private transfer from VIE Airport to your conference in Vienna
Dear Assistants and Conference Participants,
With 2,000+ guests, planning and timing are everything. Does Team 1 start at 8:00, while Team 2 doesn’t start until 9:00? Return flights on two different days? That’s exactly what we plan together—your transportation plan from landing to departure.
- 🤝 Meet & Greet (includes a 60-minute wait)
- 🛬 Real-time tracking (we know the exact landing time)
- 👥 Also available for groups of 20 or more people
- 💶 starting at €73.25
Calculate Your Convention Transfer Now
Where is your conference taking place?
Select your location and you'll be taken directly to the corresponding page –
including travel time, pick-up and drop-off locations, and all the details about your trip.
- 📍 Austria Center Vienna – Austria's largest convention center
- 📍 Vienna Exhibition Center – Trade Shows & Conferences in the Prater District
- 📍 Hofburg Vienna – Conferences in the heart of downtown
- 📍 Hilton Vienna Park – Conference Hotel by the City Park
- 📍 University of Vienna – Conferences & Symposia on the Ring
- 📍 Park Hyatt Vienna – Conferences in the Golden Quarter
- 📍 Hyatt Regency Vienna – Conferences at the Belvedere
- 📍 Vienna University of Technology – Professional conferences at Karlsplatz
Key Facts to Help You Plan
🗓️ Your Transfer Coordinator
Plan the exact daily schedule with you—door to door,
From the hotel to the event and back. Everyone arrives on time, and everyone is picked up on time.
💬 Change to the program?
A WhatsApp group for your team –
We respond immediately to any changes in the live chat.
📍 Pick-up & drop-off point
The chauffeur will pick you up again from wherever he drops you off.
Short-term closure (e.g., due to police)? You'll find out right away in the group.
🚗 Same driver, every day
If you book in advance, you'll always have the same driver –
Ready to go for your team as soon as you land.
📅 Plan early = vehicles secured
For large conferences, premium vehicles are reserved weeks in advance.
If you make a reservation early, you'll have one less thing to worry about.
16 Marketer buses with 3 V-class vehicles scheduled to run through Vienna
„In early May, we received an inquiry from a group of marketers from the Netherlands: June 24–26, various events in the Austria Center Vienna. It quickly became clear—what's needed here is several vehicles, because not only did the number of passengers vary, but the drop-off and pickup times were also different. Each car was assigned a designated contact person In the WhatsApp group: ‚Driver is leaving‘ ⇄ ‚We're coming out now.‘
Despite the large number of conference attendees, pick-up and transportation went smoothly on all three days smoothly. Airport transfers that hadn't been discussed were flexibly arranged along the way—and on the day of departure 2 bags at the hotel Since they had been left behind, the driver quickly picked them up at the front desk, gathered the participants at the Austria Center, and off they went toward the airport. Have a good flight—and see you next year :)“
It doesn't always have to be a conference shuttle
For many guests, the fun really began after the last presentation—and some of those trips hadn't even been planned beforehand.
The best way to find out what others have experienced with us is to read their own words.
- 🕐 Hourly or daily booking – Have several meetings all over Vienna? Your chauffeur will be on standby the entire time.
- 🛣️ Long-distance travel – Return flight from Bratislava or Munich? We'll take care of that, too.
- 👥 Group Transfer – Everyone starts together, everyone finishes together—in a convoy.
From the Congress to the VIE Airport – with everything on board
Once the hustle and bustle is over and everything has gone well,
Have you found yourself a cozy Airport transfer deserved.
Wi-Fi
Charger
Wet and dry wipes
Water
Umbrella
Temperature selection
Music request
Newspaper on request
Charger
i-Pad
Child seat
Name tag
Bankomat payment
Bottle warming
3 Steps to Your Conference
Just send us all the information you have so far. Every detail helps ensure a smooth transfer.
👣 1. Contact
Please send us the key details of your stay:
- Number of people
- Dates & Conference Venue
- Flight Numbers & Arrival Times
- Hotel
- Start and Pickup Times (if already known)
- Number of bags
👣 2. planning
Hi, I'm Marian. I plan your rides for each day, assign drivers and vehicle classes, and set up WhatsApp groups for teams—so everyone knows when their ride is coming.
Marian HADJIEV (booking & offers)
👣 3. Transfer
You can rest assured that, starting with your first arrival, your chauffeur will be waiting for you with a name tag at the agreed-upon time every day.
With the right class to the Conference
LUXUS Transfer
BUSINESS
- 3
- 2 Suitcases
- Charging cable
- Wi-Fi
- Per hour (min. 2 hours) €65.65
- 8 hours (example) €525.2
- Vienna - Airport VIE €74.85
- (Prices incl. 10 % VAT)
ELECTRIC
- 3
- 2 Suitcases
- Charging cable
- Wi-Fi
- Per hour (min. 2 hours) €65.65
- 8 hours (example) €525.2
- Vienna - Airport VIE €74.85
- (Prices incl. 10 % VAT)
XL
- 6
- 4 Suitcases
- Charging cable
- WI-FI
- Per hour (min. 2 hours) €81.26
- 8 hours (example) €650.08
- Vienna - Airport VIE €92.09
- (Prices incl. 10 % VAT)
1st
- 3
- 2 Suitcases
- Charging cable
- WI-FI
- Per hour (min. 2 hours) €85.65
- 8 hours (example) €685.2
- Vienna - Airport VIE €94.97
- (Prices incl. 10 % VAT)
Frequently Asked Questions About Conference Transfers
Many questions have already been answered on this page –
Here are the questions most frequently asked before submitting a request.
Yes—and it’s rarely just about a single trip, but rather about fixed time slots, multiple people, and last-minute changes to the itinerary. That’s exactly what a comprehensively planned Chauffeur Service a more reliable solution than several separate trips.
Yes. We consolidate arrival, hotel–conference, return trips, and evening events into a single itinerary. For conferences lasting several days, the same times, vehicles, and pickup locations can be set for each day. An overview of other conference venues is provided by the Conference Overview.
Yes. For teams, speakers, and exhibitors, we coordinate limousines, business vans, or multiple vehicles. For staggered arrivals, we arrange individual pickups or a group transfer after the last flight lands. This is handled through the Group Transfer.
Yes. If there are appointments, a hotel change, or dinner planned between sessions, the car will remain at Booking hours with you. That way, you won't have to set a specific time for each trip, and it'll be easier to accommodate last-minute changes.
That depends on your appointment and how crowded it is. If it’s quiet at the entrance under the Danube Sail, we’ll take a detour via the access level during major conferences so you don’t have to stand in the crowd at the upper plaza. Let us know in advance which conference you’re attending and—if known—your entrance, and we’ll drop you off right where your event begins.
Yes. Your chauffeur will pick you up in the arrivals hall and drive you directly to the Austria Center without any transfers. The pickup is scheduled based on your flight number—if your flight lands later, the pickup time will be adjusted accordingly. You can find all the details about your arrival at the Airport transfer Vienna.