Private Conference Transfer from Vienna Airport (VIE)
Dear Assistants and Conference Participants,
With 2,000+ guests, planning and timing are everything. Does Team 1 start at 8:00, while Team 2 doesn’t start until 9:00? Return flights on two different days? That’s exactly what we plan together—your transportation plan from landing to departure.
- 🤝 Meet & Greet (includes a 60-minute wait)
- 🛬 Real-time tracking (we know the exact landing time)
- 👥 Also available for groups of 20 or more people
- 💶 starting at €73.25
Calculate Your Convention Transfer Now
Where is your conference taking place?
Select your location and you'll be taken directly to the corresponding page –
including travel time, pick-up and drop-off locations, and all the details about your trip.
Vienna
Conferences & Meetings
📍 The Apothecary Wing of Schönbrunn Palace
📍 House of Engineers, Vienna
📍 Hofburg, Vienna
📍 Vienna Exhibition Center
📍 Palais Niederösterreich, Vienna
📍 Vienna University of Technology
📍 University of Vienna
📍 UN City, Vienna
📍 Van Swieten Hall, MedUni Vienna
Southbound
Lower Austria, Styria, and Carinthia
📍 Baden Congress Center
📍 Villach Congress Center
📍 Congress Graz
📍 Loipersdorf Congress Center
📍 Hernstein Castle
Toward the West
Upper Austria & Salzburg
📍 Design Center Linz
📍 Ferry Porsche Congress Center
📍 Kavalierhaus Klessheim, Salzburg
📍 Bad Ischl Convention & Theater Center
📍 Salzburg Congress
Alps
Tyrol & Ennstal
📍 Alpbach Congress Center
📍 Congress Innsbruck
📍 Schladming Congress Center
📍 K3 KitzKongress Kitzbühel
Key Facts to Help You Plan
🗓️ Your Transfer Coordinator
Plan the exact daily schedule with you—door to door,
with a private hotel transfer From the hotel to the conference and back. Everyone arrives on time, and everyone is picked up on time.
💬 Change to the program?
A WhatsApp group for your team –
We respond immediately to any changes in the live chat.
📍 Pick-up & drop-off point
The chauffeur will pick you up again from wherever he drops you off.
Short-term closure (e.g., due to police)? You'll find out right away in the group.
🚗 Same driver, every day
If you book in advance, you'll always have the same driver –
Ready to go for your team as soon as you land.
📅 Plan early = vehicles secured
For large conferences, our Vehicle Fleet Awarded weeks in advance.
If you make a reservation early, you'll have one less thing to worry about.
16 Marketer buses with 3 V-class vehicles scheduled to run through Vienna
„In early May, we received an inquiry from a group of marketers from the Netherlands: June 24–26, various events in the Austria Center Vienna. It quickly became clear—what's needed here is several vehicles, because not only did the number of passengers vary, but the drop-off and pickup times were also different. Each car was assigned a designated contact person In the WhatsApp group: ‚Driver is leaving‘ ⇄ ‚We're coming out now.‘
Despite the large number of conference attendees, pick-up and transportation went smoothly on all three days smoothly. Airport transfers that hadn't been discussed were flexibly arranged along the way—and on the day of departure 2 bags at the hotel Since they had been left behind, the driver quickly picked them up at the front desk, gathered the participants at the Austria Center, and off they went toward the airport. Have a good flight—and see you next year :)“
It doesn't always have to be a conference shuttle
For many guests, the fun really began after the last presentation—and some of those trips hadn't even been planned beforehand.
The best way to find out what others have experienced with us is to read their own words.
- 🕐 Hourly Booking with Multiple Stops – Have several meetings all over Vienna? Your chauffeur will be on standby the entire time.
- 🛣️ Long-distance transfer – Return flight from Bratislava or Munich? We'll take care of that, too.
- 👥 Private Group Transfer – Everyone starts together, everyone finishes together—in a convoy.
- 🚘 Roadshow Transfer – After the conference, heading to see clients, partners, or the factory? We'll take you the whole way.
From the Congress to the VIE Airport – with everything on board
Once the hustle and bustle is over and everything has gone well,
Have you found yourself a cozy Airport transfer VIE deserves –
with everything on board that's part of our Chauffeur Service Vienna belongs to.
Wi-Fi
Charger
Pocket Wipes & Wet Wipes
Water
Umbrella
Temperature selection
Music request
Newspaper on request
Charger
i-Pad
Child seat
Name tag
Bankomat payment
Bottle warming
3 Steps to Your Conference
Just send us all the information you have so far. Every detail helps ensure a smooth transfer.
And once the last presentation is over, we'd be happy to plan your Sightseeing in Austria with.
👣 1. Contact
Please send us the key details of your stay:
- Number of people
- Dates & Conference Venue
- Flight Numbers & Arrival Times
- Hotel
- Start and Pickup Times (if already known)
- Number of bags
👣 2. planning
Hi, I'm Marian. I plan your rides for each day, assign drivers and vehicle classes, and set up WhatsApp groups for teams—so everyone knows when their ride is coming.
Marian HADJIEV (booking & offers)
You can rest assured—from the moment you land, your chauffeur will be waiting with a name tag, every day at the agreed-upon time. If you're arriving by train, you'll receive the Transfer from Vienna Central Station Exactly.
With the right class to the Conference
LUXUS Transfer
BUSINESS
- 3
- 2 Suitcases
- Charging cable
- Wi-Fi
- Per hour (min. 2 hours) €73.85
- 8 hours (example) €590.8
- Vienna - Airport VIE €74.85
- (Prices incl. 10 % VAT)
ELECTRIC
- 3
- 2 Suitcases
- Charging cable
- Wi-Fi
- Per hour (min. 2 hours) €73.85
- 8 hours (example) €590.8
- Vienna - Airport VIE €74.85
- (Prices incl. 10 % VAT)
XL
- 6
- 4 Suitcases
- Charging cable
- WI-FI
- Per hour (min. 2 hours) €97.26
- 8 hours (example) €778.08
- Vienna - Airport VIE €92.09
- (Prices incl. 10 % VAT)
1st
- 3
- 2 Suitcases
- Charging cable
- WI-FI
- Per hour (min. 2 hours) €110.59
- 8 hours (example) €884.72
- Vienna - Airport VIE €94.97
- (Prices incl. 10 % VAT)
Frequently Asked Questions About Conference Transfers
Many questions have already been answered on this page –
Here are the questions most frequently asked before submitting a request.
In addition to the conference shuttle, we are happy to offer you the following rides:
🎭 Event Transfer from Vienna Airport – A concert, opera, or ball on the evening after the conference
🥂 Gala evening or reception—with an elegant entrance a private limousine service
⛷️ private ski transfer – a few days in the mountains before heading back home
⛳ private golf transfer – a round of golf with coworkers or business partners
You can make inquiries at any time—we’ll tell you honestly what’s available at the time you’re looking for. For large conferences, however, vehicles are booked weeks in advance: the earlier you plan, the more likely you are to secure a vehicle.
Yes. Many guests combine the airport transfer with hourly bookings or group trips during their stay—together, we’ll plan a transportation plan that fits your itinerary.
For anyone whose conference schedule brings them to Vienna—speakers with tight schedules, attendees, exhibitor teams, sponsors, doctors at medical conferences, organizers, and entire delegations—our Vienna chauffeur service will drive them all.
Changes are a natural part of any conference. That's why we coordinate the schedule together in advance and use the WhatsApp group to respond as flexibly as possible to last-minute adjustments.
Yes. Whether it's a small team or a delegation, we combine multiple vehicles for group transfers—everyone leaves together and arrives together.
Yes. At conferences, it’s completely normal for participants to arrive, depart, and return to the hotel at different times. You provide us with all available information, including flight numbers—we plan each trip separately and coordinate the vehicles, either in groups or individually, depending on your preference.
Both. In addition to picking up guests upon arrival, we also provide transportation between the hotel, the convention venue, evening events, and meetings—for this, the chauffeur remains on standby by the hour and waits, rather than having to be booked each time.